Leaves & Tenure Clock

The Faculty Handbook (Chapter 4) contains descriptions of the faculty leaves listed below, instructions for applying for both academic and non-academic leaves, eligibility requirements for these leaves, specific restrictions on sabbaticals, and a set of general comments about leaves, including their effect on pay and benefits. It should be noted that all leave requests – for non-regular rank faculty as well as for regular rank – should be routed through to the Dean to the Provost for final approval. FACULTY LEAVE FORM

Academic Leaves

  • Junior Faculty Research Leaves
  • Leaves without pay/Non-Sabbatical Competitive Leaves (such as A&S’s Competitive Dean’s Leaves for Professors of the Practice and the Law School’s research leaves)
  • Sabbatical Leaves
  • Government Service Leaves (e.g., Fuqua’s Washington leaves

Non-Academic Leaves

  • Family Medical Leaves (under the Family Medical Leave Act)
  • Military Leaves
  • Personal Leaves
  • Temporary Medical Leaves
  • Temporary Parental Leaves – Regular Rank Faculty
  • Temporary Parental Leaves – Non-Regular Rank Faculty

The Faculty Handbook concludes this section with a link to a printable application form for this second category of leaves as well as a brief discussion of Long-Term Disability Leaves, which are pursued through the Office of Benefits Administration.

dFac action: dFac applications enable users to report faculty sabbatical eligibility, faculty leave histories, and the current leaves in a unit. School staff may enter potential leaves in dFac when they are requested and confirm their approval, once it has been given.   Note:  This is separate and in addition to Leaves of Absence forms that affect payroll.   

Tenure Clock / Faculty Appointment Relief Management

Some leaves offer the possibility of extending a term appointment as a consequence of the leave. Tenured faculty are not subject to these exceptions because tenure provides an appointment without definite term. The policy on extensions is found in the Faculty Handbook (Chapter 4).

Where the tenure clock is involved

This situation affects only five categories of leave:

  • personal leaves without pay
  • government service leaves
  • military leaves
  • temporary medical leaves
  • temporary parental leaves

In the first four cases and upon the request of the affected faculty member, the Provost may, at his or her discretion, after receiving a request from the faculty member, grant one or two semesters of tenure clock relief, equal to the length of the leave. The faculty member must request this relief in writing when the leave is requested. The Provost will grant tenure clock relief, if any, in writing.

  • The fifth case – temporary parental leave for non-tenured tenure-track faculty – invokes tenure clock relief of one full year, subject to the faculty member’s requesting it.

One additional possibility for tenure clock relief exists. “Faculty members on the tenure track are automatically eligible for 3 months of tenure clock relief for each year of approved Flexible Work Arrangement. However, as outlined in the tenure clock relief policy, there is a 3-year (36 month) overall limit in tenure clock extension. Faculty members may opt out of tenure clock extension.” (Faculty Handbook, p. 4-6)

In all cases where tenure clock relief is granted and with the Provost’s permission, the Dean issues a new appointment letter extending the current appointment by the same number of semesters as the tenure clock relief.

dFac actions: Once the Provost has rendered a final decision on a tenure clock extension or on an appointment extension or both, the dFac user should complete the actions listed in “Managing Appointments for Existing Faculty” (dFac User’s Guide, pp. 27-30).    Faculty Affairs will adjust the tenure clock.

Where the tenure clock is not involved

It is possible for regular rank, non-tenure track faculty who are granted these five kinds of leave to receive appointment relief. The Dean may petition the Provost for permission to extend the appointment by one or two semesters, equal to the length of the leave. With the Provost’s approval, the Dean issues a new appointment letter extending the current appointment by the period the Provost approved, up to a maximum of two semesters.

Generally non-regular rank faculty do not receive appointment relief while on leave. 

FILL OUT THIS FORM FOR FLEXIBLE WORK ARRANGEMENTS

dFac actions: Once the Provost has rendered a final decision on a tenure clock extension or on an appointment extension or both, the dFac user should complete the actions listed in “Managing Appointments for Existing Faculty” (dFac User’s Guide, pp. 27-30).    Faculty Affairs will adjust the tenure clock.