When a department's recommendation for reappointment or promotion is negative, the Chair shall inform the Dean and the candidate of the recommendation (using Sample Letter). The report to the Dean shall include one complete dossier, including a copy of the above-mentioned letter. The Dean shall then inform the Provost of the department's recommendation and comment on it. The Provost may review the dossiers of all faculty whose candidacy has received a negative judgment by their departments; faculty members have the right to appeal departmental recommendations to the Dean and Provost.
In cases where a department recommends a candidate for promotion or reappointment but the Provost's decision is negative, the Provost will so inform the Dean by letter. The Provost will invite the Dean and, through the Dean, the department and the candidate to respond in writing to the Provost's written reasons for the negative decision. In the letter to the Dean, the Provost will set a period during which to receive this new information, normally a period of two weeks. Upon receiving a written response, the Provost will reach a final decision. On any one case, a department and candidate is limited to one response to a decision by the Provost.
Questions involving violations of due process in decisions not to renew a term appointment or to promote in rank are addressed to the Ombudsman and, if need be, the Faculty Hearing Committee.