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Materials Required for
Appointments, Reappointments, Promotions and Tenure Dossiers at Duke University

This page contains links to instructions regarding the preparation of dossiers for Appointment, Reappointment, Promotion and Tenure for tenure track faculty (not including initial appointments to associate professor without tenure) as well as instructions for the preparation of dossiers for Appointment, Reappointment and Promotion of non-tenure track faculty. Because of the range of subject matters and authority for them, these policies and procedures are subject to change at any time. Revisions to the instructions will be incorporated periodically and willl also be highlighted on this page. Clarifications regarding formatting will appear on the Dossier Formatting Instructions page.

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Tenure and Tenure Track Faculty:
(not including initial appointments to assistant professor without tenure)
Instructions for Appointment, Reappointment, Promotion and Tenure Dossiers

Non-Tenure Track Faculty:
Instructions for Appointment, Reappointment and Promotion Dossiers

Special Instructions for Joint Appointments
Reappointment and Promotion of Tenured, Tenure-Track, and Regular Rank, Non-Tenure Track Faculty

Please note the following revisions:

9/1/10: For initial appointment or internal promotions to full professor, the Provost now requires a minimum of four arms length evaluators. Additional evaluators may be collaborators whose co-authored work is not more recent than seven years. The nature of the collaborations should be plainly stated in the letter. The file mus thave no fewer than six letters.

9/1/09 - As you know, the Provost asks the department or school to provide the names and e-mail/other addresses of additional "arms-length" potential evaluators—experts who are competent to review the candidate’s scholarship but who have not been approached by the department. Effective for all dossiers due November 1, 2009 and beyond, APT will require a total of six (6) such additional names.






We now have a new PDF document, complete with screen shots, that better explains how to produce the tabular summary of course evaluations.

Please check the Important Updates (PDF) file for reminders/changes.

Clarification on arms-length requirements for external reviewers is available in the "Notes on External Reviewers" section.

Special Instructions for Joint Appointments are now available in the Materials for Dossiers section.









Office of the Provost Faculty Affairs, 01 Allen Bldg, Box 90007, Durham, NC (919) 684-5949; Fax (919) 681-7135